AOPC - Administrative Assistant (21-34)

Posted

December 23, 2021

Department

Deputy Court Administrator of Pennsylvania

Category

Administrative Support

Location

Philadelphia

Status

Full-Time Hire

Schedule

M-F

Starting Salary

$38,882 - $45,240

Description

This position is responsible for providing general administrative assistance, conference and office support to the Judicial Services Administrator.

Primary Duties

  • Composes and distributes original departmental correspondence and conference related communications to both internal and external clients using in-house office software.
  • Collects, inputs, maintains, organizes, and analyzes data in Excel and Access, and prepares written reports and spreadsheets on departmental activities.
  • Develops, produces, and distributes incidental resource materials (name tags, flyers, and conference participant lists) and assists with preparation of conference materials (mailings, binders, folders, evaluation forms, expense vouchers).
  • Develops and maintains departmental files and filing systems. Updates and purges files according to established procedural guidelines.
  • Maintains and distributes calendar of project activities and conference schedules.
  • Receives, acknowledges, tracks, and processes financial interest statements submitted by staff and elected officials of the Unified Judicial System.
  • Reviews invoices of conference-related expenditures for accuracy and inputs required financial data.
  • When necessary, travels independently overnight to conference and meeting facilities, using the most cost effective mode of transportation. When travel is required, responsible for bringing various conference materials to the site.
  • Assists with web-site updates.
  • Serves as the department front desk support.

Minimum Qualifications

  • Bachelor’s degree from an accredited college or university; OR
  • Any equivalent combination of experience performing administrative (non-clerical) staff work involving a variety of assignments.
  • An equivalent combination of education, experience, and / or training may be considered.

Additional Requirements/Preferences

  • Satisfactory criminal background check required.
  • Valid driver’s license required.
  • Periodic multi-day and overnight statewide travel required.
  • Ability to, manually or with appropriate equipment, transport and move items weighing up to 20 pounds required.

Unified Judicial System Hiring Policy

The Unified Judicial System of Pennsylvania recruits, employs, and promotes the most qualified applicants without regard to their political affiliation, race, color, age, national origin, sex, sexual orientation, gender identity or expression, religion, disability, or other non-merit facts or considerations. Reasonable accommodations will be provided to applicants with disabilities as may be necessary to ensure that all applicants are given a fair and equal opportunity to compete for all employment positions. Applicants who need accommodation for an interview should request so in advance. UJS hiring and employment policies and procedures are intended to conform to all applicable state and federal laws governing fair and non-discriminatory hiring and employment practices and are subject to change as necessary to remain in compliance with such laws.

Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at (717) 231-3309.