AOPC - Administrative Assistant (22-01)

Description

This position provides para-professional level administrative support to the Finance Department. Responsibilities include the performance of general administrative duties department-wide; dedicated administrative support functions for the Director and Assistant Director; and financial, payroll and clerical/secretarial duties. Work is performed independently under the supervision of the Assistant Director of Finance.

Primary Duties

• Distributes mail to the appropriate finance staff members.
• Answers the finance and payroll phone line.
• Scans vendor invoices, obtains necessary approvals from internal departments, attaches packing slips and saves documents for accounts payable staff to process.
• Assists with the distribution and coding of corporate credit card business expense vouchers.
• Work with vendors to obtain invoices, answer questions and resolve discrepancies.
• Maintains paper and electronic department filing system.
• Performs administrative duties including scanning, copying, scheduling meetings, assembling meeting materials, proofreading documents, ordering office supplies, and drafting correspondence.

Minimum Qualifications

• Associate degree from an accredited college or university; AND
• Two years of experience performing general administrative duties in a business or government setting.
• An equivalent combination of education, training, and / or experience may be considered.

Additional Requirements/Preferences

• Experience in an accounting department preferred.
• Proficiency in Microsoft Office and Adobe Acrobat Pro required.
• Strong organizational, planning, administrative, and communication (both written and verbal) skills.
• Satisfactory criminal background check required.

Additional Information

Unified Judicial System Hiring Policy

The Unified Judicial System of Pennsylvania recruits, employs, and promotes the most qualified applicants without regard to their political affiliation, race, color, age, national origin, sex, sexual orientation, gender identity or expression, religion, disability, or other non-merit facts or considerations. Reasonable accommodations will be provided to applicants with disabilities as may be necessary to ensure that all applicants are given a fair and equal opportunity to compete for all employment positions. Applicants who need accommodation for an interview should request so in advance. UJS hiring and employment policies and procedures are intended to conform to all applicable state and federal laws governing fair and non-discriminatory hiring and employment practices and are subject to change as necessary to remain in compliance with such laws.

Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at (717) 231-3309 or human.resources@pacourts.us.