HR - Recruiting Assistant

Description

The AOPC/HR Department’s team of twelve professionals is responsible for administering all HR-related policies and programs applicable to PA’s jurists and staff employees. HR is the first point of contact for new employees and is highly involved in the hiring process – from developing and administering hiring procedures, and assisting managers with recruitment, to formulating and administering an employee’s position, classification and pay plan. As one of their most central functions, HR maintains all benefit programs and counsels jurists, staff, and retirees on their use. HR staff is also responsible for developing personnel policies and procedures, maintaining compliance with federal and state employment laws, and implementing any Supreme Court initiatives related to jurists and staff. In addition to the performance management program, HR also develops and administers training curriculum for judiciary personnel as part of their effort to promote and ensure exemplary employee conduct.

Primary Duties

• Provides general clerical support for the HR department including preparation of correspondence, summaries, spreadsheets, and documents using Microsoft software applications (Word, Outlook, Excel); data entry in Access and Excel; creation, preparation, and distribution of customized reports and documents; creation, organization, and maintenance of files and records; and copying, printing, and shredding documents.
• Serves as backup for HR Department telephone calls and email inquiries.
• Processes daily incoming/outgoing mail for the department. Processes outgoing overnight packages. Assists in coordinating mass mailings.
• Maintains files and documents, both hard-copy and electronic. Ensures contents are organized to conform to established guidelines; updates documents and files according to established procedures and schedules, using Adobe and other software.
• Maintains the HR department calendar and reminder files. Schedules virtual and in-person meetings via Outlook; arranges A/V needs and conference space as needed.
• Provides clerical support related to the recruitment, hiring, and onboarding process for AOPC and District Courts to include preparing employment offers, welcome and regret letters; placing employment advertisements; and scheduling interviews.
• Assists in the onboarding and departure processes, including following multiple checklists to complete various tasks.
• Serves as the primary point of contact for internal/external inquiries regarding recruitment and hiring issues; responds to situations or questions as appropriate; and researches information or forwards requests to other parties as needed.
• Reviews resume & application materials to determine candidate’s qualifications and forwards to the appropriate hiring manager. Tracks submissions from staffing agencies. Query systems to create reports as needed.
• Coordinates/prepares transaction forms for timely processing. Ensures accuracy of data elements, identifies/secures required approvals for actions, and interfaces with Payroll and IT (ASAP) as necessary. Maintains file system for related documents/records.
• Updates AOPC and District Court online staff directories to reflect employment activity and status changes on a timely basis.

Minimum Qualifications

• High school diploma or equivalent; AND
• One year of experience performing moderately complex clerical or secretarial work.
• An equivalent combination of education, experience, and/or training may be considered.

Additional Requirements/Preferences

• A satisfactory criminal background check is required.
• Human Resources experience preferred.
• Proficient with Microsoft Office products including Excel and Word is required.

Additional Information

• Work hours are 9:00 am – 5:00 pm, Monday – Friday, with one hour for lunch.
• Excellent benefits program including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment; 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year; salary increases; student loan forgiveness plan; employee assistance programs; and retirement plans.
• Free parking.

Unified Judicial System Hiring Policy

The Unified Judicial System of Pennsylvania recruits, employs, and promotes the most qualified applicants without regard to their political affiliation, race, color, age, national origin, sex, sexual orientation, gender identity or expression, religion, disability, or other non-merit facts or considerations. Reasonable accommodations will be provided to applicants with disabilities as may be necessary to ensure that all applicants are given a fair and equal opportunity to compete for all employment positions. Applicants who need accommodation for an interview should request so in advance. UJS hiring and employment policies and procedures are intended to conform to all applicable state and federal laws governing fair and non-discriminatory hiring and employment practices and are subject to change as necessary to remain in compliance with such laws.

Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at (717) 231-3309 or human.resources@pacourts.us.