Judicial Programs Administrator

Description

The Judicial District Operations and Programs Department is crucial in helping judges, court administrators, and court staff run minor and trial courts efficiently. They aim to ensure that justice is administered equitably and accessible to everyone. The Judicial Program Administrator is an advanced-level professional position involving program research, analysis, data dissemination, and training to support the department's operations. The work is carried out independently and with sound judgment under the supervision of the department's Assistant Director.

Primary Duties

• The role is to help judicial districts by analyzing their administrative needs and developing solutions that fit their specific requirements. Communicate professionally and tactfully to address any issues, field questions, and reply to inquiries. Conduct research, analyze procedural questions from judicial districts, and identify common areas of concern to develop effective and efficient solutions. Collect, analyze, and disseminate data and information regarding court program operations using surveys and other data collection instruments.
• Review and analyze petitions related to the Decennial Magisterial District Judge (MDJ) Reestablishment, Rule 101 petitions, mid-term realignments, or central court creation requests. The goal is to ensure that all requirements and criteria have been met. Additionally, provide data analysis and support to judicial districts as they create petitions/proposals.
• Calculate annual Judicial Needs Assessment (JNA) data using caseload statistics, workload algorithms, vacancy information, and other data. Provide updated data annually to the Director/Assistant Director.
• Design and execute training programs for judges, court administrators, and court staff. Conduct the training in both in-person and webinar formats. Serve as an instructor at continuing education sessions, including the annual new Court Administrator school, statewide conferences, workshops, and other presentations as requested. Create and modify educational and training materials professionally, including PowerPoint presentations, handouts, and other written documentation.
• Develop and implement new judicial programs and evaluate/maintain existing programs. Plan, develop, and apply technological solutions to judicial program operations.
• Review audits filed by the PA Department of the Auditor General and county auditors for MDJ court offices. Work directly with MDJs and Minor Court Administrators in preparation of audit responses. Provide advice and suggestions for addressing problems and improving office procedures to prevent future audit findings.
• Create and maintain documents, spreadsheets, and presentations using Microsoft Word, Excel, and PowerPoint or other software with a high level of proficiency for individual and department staff use. Use Adobe for the creation of fillable forms. Use other court-specific software to access information, run reports, and assist with requests for information.

Minimum Qualifications

• Bachelor’s degree in Judicial, Business, or Public Administration, or a closely related field; AND
• Four years of experience in court management or five years of experience performing professional analytical work in program analysis.
• An equivalent combination of education, experience, and/or training may be considered.

Additional Requirements/Preferences

• Satisfactory criminal background check required.
• Valid driver’s license required.
• Occasional overnight, statewide travel required.
• Ability to maintain a high level of proficiency in Microsoft Excel, Word, PowerPoint, and other technology necessary to manage projects and complete work tasks required.

Additional Information

• Telework may be available up to two days per week.
• Excellent benefits program including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment; 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year; salary increases; student loan forgiveness plan; employee assistance programs; and retirement plans.
• Free parking.

Unified Judicial System Hiring Policy

The Unified Judicial System of Pennsylvania recruits, employs, and promotes the most qualified applicants without regard to their political affiliation, race, color, age, national origin, sex, sexual orientation, gender identity or expression, religion, disability, or other non-merit facts or considerations. Reasonable accommodations will be provided to applicants with disabilities as may be necessary to ensure that all applicants are given a fair and equal opportunity to compete for all employment positions. Applicants who need accommodation for an interview should request so in advance. UJS hiring and employment policies and procedures are intended to conform to all applicable state and federal laws governing fair and non-discriminatory hiring and employment practices and are subject to change as necessary to remain in compliance with such laws.

Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at (717) 231-3309 or human.resources@pacourts.us.